Free checklist
Gas station daily close checklist.
0 of 12 complete
The checklist runs in your browser only. Nothing is saved to a server. Use your browser's print function to print a blank or partially-completed copy for the back office.
How this works.
Pull the POS X-report (or Z-report at end of business day).
X-report is the running shift total; Z-report closes the shift.
Count the till twice.
Coin and paper separately. Subtract the starting drawer.
Calculate expected cash.
starting + cash sales − cash drops − cash refunds. Reconcile against counted.
Note variance with reason code if over tolerance.
Over-tolerance variance requires a reason and an owner alert before the clerk leaves.
Scan or enter the lottery settlement.
Match scratchers sold to packs activated; flag missing serials.
Total credit-card slips against the batch.
Card-terminal batch should match POS card tender. Flag mismatches.
Read the pump totalizer.
POS gallons should match dispenser totalizer gallons. Flag wet-stock variance.
Confirm vendor invoices in the queue.
Any invoices received today should be in the OCR queue ready for owner review.
Print / save the daily report.
Hard copy in the back office plus the digital audit row.
Write notes about anything unusual.
Equipment issues, customer incidents, staff changes, delivery anomalies.
Hand off to the next shift / lock up.
Confirm the next shift's starting drawer and that the audit row is signed.
Set the next morning's deposit.
Safe contents prepared for the morning bank run, with the deposit slip pre-filled.
What the result tells you.
Use the relevant steps consistently and measure the effort and unresolved issues. A StationPro pilot can test which parts of this workflow can be prepared automatically using your available records.
Use this when…
- Onboarding a new clerk or manager.
- Standardizing close across multiple stores.
- Diagnosing why your current close takes 30+ minutes.
- Preparing to switch to automated EOD software.
Related.
Features
Buyer guides
Gas station back office software for an AI operating team.
Bring daily close, invoices, fuel, inventory and store follow-up together around the work that needs doing.
Gas station daily close software with a clear handover.
Prepare the close, explain the differences and start tomorrow with less unfinished work.
From the blog
Loss attribution beats theft prevention.
Why the goal isn't to stop shrinkage at an independent station, it's to know who, when, and how. A field guide to building an attribution system instead of a security one.
EOD in 5 minutes.
A teardown of the daily-close process at a typical independent gas station, what takes 45 minutes today, why it takes that long, and how the same close can be done in five minutes without cutting corners.
FAQs.
Can I print this checklist?
Yes. The page is print-friendly, use your browser's print function or save as PDF. The numbered structure prints cleanly on a single page suitable for laminating and hanging in the back office.
Should every clerk run all 12 steps?
Yes if the clerk is closing solo. In well-run operations, a manager reviews the clerk's submission for steps 4, 8, and 11, the variance, vendor invoice queue, and shift handoff. The other nine steps are clerk-owned.
How does this compare to running EOD in StationPro?
Choose the close steps that cause repeated work, then validate the required source records. The pilot defines what is automated, what staff review and how close time is measured.
See how StationPro automates gas station daily close checklist.
Review your assumptions and the underlying workflow. We agree on the data and access needed before working with your store records.