Reconciliation
Fuel reconciliation & margin tracking
Pump, POS, BOL, and ATG, matched daily with margin visibility.
Operating rules
Gas Calculator: target vs. realized margin per grade, per shift
BOL ingestion: matches delivery to expected tank-fill volume
ATG integration: Veeder-Root TLS and Gilbarco supported
Pump totalizer vs. POS variance flagged at EOD
Fuel reconciliation matches four data sources (pump totalizer, POS sales, BOL deliveries, and ATG tank readings) against each other every day. Realized margin is computed live per grade against the configured target. Wet-stock loss, miscalibrated pumps, and missing deliveries surface within hours instead of at month-end. Veeder-Root TLS and Gilbarco TLS integrations supported.
Reconciliation
Fuel reconciliation & margin tracking
Pump, POS, BOL, and ATG, matched daily with margin visibility.
Gas Calculator: target vs. realized margin per grade, per shift
BOL ingestion: matches delivery to expected tank-fill volume
ATG integration: Veeder-Root TLS and Gilbarco supported
Pump totalizer vs. POS variance flagged at EOD
Live review
Morning operating brief
Assistant summary
Fuel reconciliation matches four data sources (pump totalizer, POS sales, BOL deliveries, and ATG tank readings) against each other every day. Realized margin is computed live per grade against the configured target. Wet-stock loss, miscalibrated pumps, and missing deliveries surface within hours instead of at month-end. Veeder-Root TLS and Gilbarco TLS integrations supported.
Overview
What it does.
Track dispensed volume against POS sales, against BOL deliveries, against ATG tank readings. Margin is computed live against the configured target per grade. Wet-stock loss is surfaced before it compounds, not at month-end.
- Gas Calculator: target vs. realized margin per grade, per shift
- BOL ingestion: matches delivery to expected tank-fill volume
- ATG integration: Veeder-Root TLS and Gilbarco supported
- Pump totalizer vs. POS variance flagged at EOD
- Sales-tax-on-fuel handling for California operators
Operator fit
Operators who lean on this most.
Fuel reconciliation & margin tracking is part of every StationPro deployment. These operator profiles tend to open it daily.
Questions
FAQs
What's the difference between target margin and realized margin?
Target margin is what you set when you priced the grade (e.g. 18¢/gal). Realized margin is what you actually captured after card fees, fuel-tax timing, and any wet-stock loss. Realized typically lags target by 1 to 3¢/gal, and the gap is the dial operators try to close.
How is wet-stock loss caught?
Tank stick or ATG reading gives "expected gallons in tank." POS-side dispensed gallons should match. If dispensed exceeds expected (after deliveries), you're losing fuel: leak, theft, or pump miscalibration. We flag the variance the same day, not at the end of the month.
Do you support automatic tank gauging (ATG)?
Yes. Veeder-Root TLS-350, TLS-450, and Gilbarco SMARTPro TLS integrations are available. The ATG feed pulls inventory levels every 15 minutes, which becomes the upper-bound reading for the day-end reconciliation. Operators without ATG can manually enter tank-stick numbers.
Does this handle California fuel sales tax?
Yes. California's 2.25% on diesel and the SUT on gasoline are computed at the store's effective rate, with credit-card-fee netting and the prepaid-vs-collected lag handled. The CDTFA filing pack mirrors what the state expects.
Want to try Fuel reconciliation & margin tracking on your data?
A 30-minute demo. We'll set up a tenant with this feature wired to your operational shape and walk it live.