convenience store back office software
AI back office software for convenience stores.
Who this is for
Independent convenience stores, neighborhood retail groups and stores without a forecourt.
Why the current workflow breaks.
Too many jobs for the same people
A store owner may handle buying, staff follow-up and bookkeeping on the same day. Choose a recurring task with a clear cost before adding another operating process.
Start with a job worth paying for
Name the buyer, measure the current effort and choose a result that can be checked against source records. A paid pilot should answer whether the workflow creates enough value to repeat.
The workflow
From the first record to the next action.
Agree on the records, owner rules and completed output. Validate the workflow with your stores before expanding.
- 01
Confirm the records
Supplier documents, store sales, counts and the records relevant to your first job. Validate access, completeness and the reporting period.
- 02
Agree the operating rules
Define approval limits, responsibilities and the point at which an unresolved issue is escalated.
- 03
Run the job
Prepare a reviewed invoice, stock decision or customer offer with its store follow-up.
- 04
Review and expand
Measure time returned, resolved discrepancies, stock availability or contribution after costs. Compare with the baseline and total delivery cost before expanding.
Who uses this, and how.
One store or a small group
Start with a recurring task and the person responsible for it. Keep the first scope small enough to measure.
A regional or international network
Use representative sites and validate local systems, currency, language and reporting requirements before rollout.
Side by side
StationPro vs. the current manual handoff.
| Dimension | StationPro | The current manual handoff |
|---|---|---|
| Evidence | Source records stay with the scoped workflow | Confirm how records are collected and retained today |
| Responsibility | A named person and an agreed next step | Identify who currently owns follow-up |
| Value | A measured pilot outcome against its delivery cost | Record the current time, cost and unresolved work |
Questions, answered.
Does the store need to sell fuel?
No. Supplier invoices, merchandise, food, daily close and retention can form the entire engagement.
What records should we bring?
Supplier documents, store sales, counts and the records relevant to your first job. Use representative samples with sensitive information removed for the initial review.
What will the pilot measure?
Time returned, resolved discrepancies, stock availability or contribution after costs. Agree on the baseline, duration, price and responsible reviewer before starting.
Keep reading.
Related features
Daily Close
Finish the day with a close you can explain.
Invoice and Margin
Take invoice exceptions through to a checked result.
Lottery Accountability
Know which books, tickets and settlements need a second look.
Network Operations
Give every site a clear next action.
Inventory and Food
Keep the right products moving through your stores.
Reporting Preparation
Keep the operating evidence ready for review.
Tools and templates
Gas Station Daily Close Checklist
12-step checklist for closing a gas station or c-store the right way, every shift.
Cash Variance Calculator
Compute expected cash for a shift and identify variance in 30 seconds.
Convenience Store Manager Daily Checklist
What a c-store manager should review every morning before opening.
From the blog
The lottery shrinkage playbook.
How to instrument scratcher accountability across barcode scanning, serial-gap detection, and shift attribution. The four-week sprint that closes the leak.
CDTFA filing without the spreadsheet.
A walk-through of California sales-tax filing for independent stations, what to track, how to format the pack, and the most common errors auditors flag.
Invoice OCR vs. manual entry, in dollars.
A working calculation for the labor savings, error reduction, and price-leak capture when you stop typing vendor invoices and start scanning them.
Start with the job that matters most.
Choose one job, agree the fee and check the finished work. Start with a scoped paid sprint and expand when the results earn it.